Sanctuary Elections Info


-Nominations for club offices will be made from the floor at two general meetings, with elections held on the second meeting after the second round of nominations.
-Any candidate for an elected office shall be a current member in good standing and be present at the general meeting.
-The candidate shall have been a member in good standing for at least one year prior to nomination.
-Persons nominated must accept in person or in writing.
-A nominee may be nominated for more than one office.
-In a contested running, voting will be done by a special secret ballot. Ballots will be counted by the Vice President and the Secretary.
-In the event of a tie, a runoff election will be held between the tied candidates.

Description of Office Responsibilities

President: The President shall preside over all general and Executive Board meetings, and shall have charge and control over the affairs of the Club subject to the approval of the Executive Board.

Vice President: The Vice President shall assist the President in the administration of the Club. In the absence of the President shall perform the duties of the President, and shall be responsible for the proper functioning and coordination of all committees. The Vice President shall act as the Club Parliamentarian. The Vice President shall preside over and officiate elections.

Secretary: The Secretary shall handle all necessary correspondence of the Club and shall record the minutes of the general and Executive Board meetings, and shall keep a file of such records. The Secretary shall present the minutes of the preceding meeting at each general meeting. The Secretary shall be responsible for all official Club documents.

Treasurer: The Treasurer shall maintain and balance the books of the Club, shall handle the collection of funds, and make all necessary payments. The Treasurer shall report on the financial condition of the Club at the general and Executive meetings. The term of the Treasurer will be 13 months.

Sergeant-At-Arms: The Sergeant-At-Arms shall maintain order at the meetings, and shall remove disorderly persons at the request of the President or presiding officer. The Sergeant-At-Arms shall be responsible for setting up the meeting room before the meetings. The Sergeant-At-Arms shall be responsible for inventory (condition and location) of all Club properties. The Sergeant-At-Arms shall publish in the newsletter an up-to-date inventory list of all Club properties just prior to the end of his term.